Presentation guidelines

Instructions for preparation of oral or poster presentations will be sent together with acceptance notifications.

The Committee will endeavour to schedule abstracts according to authors’ preferences but reserves the right to decide on the final form of presentation.
For each abstract, an author is expected to attend the congress and make the poster or oral presentation. Presenting authors must register by the registration deadline of March 17, 2020.

Accepted abstracts for which a presenting author is registered and has paid the registration fee by March 17, 2020.

  • will be scheduled for presentation and included in the Congress Scientific Programme
  • will be included in the Congress proceedings in the Society’s journal, Atherosclerosis, in an issue to be published after the Congress.

Abstracts for which no author has registered to attend Congress by March 12, 2019 will not be included in the Congress Scientific Programme.

 

Oral Presenters

PRESENTATION SLIDE UPLOAD

Please upload your presentation slides, at the latest four hours before the scheduled start of your lecture(s) to the link you will receive 2-3 weeks prior to the Congress

Presentations can be uploaded either online using the link, or at the Speakers’ Ready Room onsite. You can bring your slides to the Speakers’ Ready Room on USB key or an external hard disk.

You are asked to only use the Congress computers in the session halls for presentation purposes. The Congress will not be able to support lecture slides presented on personal computers.

 

CONFLICTS OF INTEREST DISCLOSURE

In compliance with EACCME requirements all speakers have been requested to fill in the Conflict of interest form. The information provided will be summarized in a disclosure slide which will appear as the first slide of your presentation. Please disclose verbally (including if nothing to disclose) at beginning of your presentation).

 

TECHNICAL SPECIFICATIONS
  1. Ratio: Aspect ratio of your presentation should be 16:9.
  2. File name: The name of the presentation file should include the presenter’s name and the presentation title. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, { etc.) to name your presentation.
  3. Format: Presentation files will be accepted in Microsoft Office PowerPoint format only. Macintosh presentations (i.e. Keynote) cannot be accommodated. It is strongly recommended to test all files created with Microsoft Office (for Mac) in the Speakers’ Ready Room several hours before your presentation starts.
  4. MS Office Version: Your presentation needs to be prepared in MS PowerPoint 2010, 2013 or 2016. At the Speakers’ Ready Room onsite MS PowerPoint 2016/2019 is used.
  5. File size: The size of one presentation should not exceed 500 MB, if uploaded online prior to the Meeting. There is no size limit for presentations uploaded onsite at the Speakers’ Ready Room. However, we recommend to keep a limit of 500 MB.
  6. Saving files: For onsite upload at the Speakers’ Ready Room the presentation has to be saved on a USB flash drive or an external hard-disk. Please note there is no facility to use your own computer for delivering a presentation. 
  7. Font: Do not use special fonts which are not part of the standard PowerPoint package, as this will cause problems while uploading your file. Please note: Such presentations cannot be edited in the Speakers’ Ready Room.
  1. Presenter mode will not be available during your presentation. Please print your notes in advance or come to the Speaker ready room and we will print them for you.

Please note that macros should not be used, and flash-animations and Prezi Presentations are not supported. All presentations will be saved on a central server connected to the lecture rooms, which are equipped with computers, beamers, microphones and lecterns.

CHANGES IN THE PRESENTATION

Should you have any changes in your presentation after upload online via the link we provided, you may bring updated slides to the Speakers’ Ready Room onsite. Onsite staff will be there to assist you.

USING VIDEO

If combining video films with PowerPoint, please make sure to check it in the session hall where your lecture is taking place during a coffee or a lunch break prior to your session, at least 30 minutes before the start of the session – even after checking it in the Speakers’ Ready Room.

  • Video file must be embedded in the presentation (not linked).
  • Video file should be embedded in MP4 format.

Please note that the computers in the session halls are being supplied with Office 2016/2019.

IMPORTANT NOTE FOR MACINTOSH USERS

In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speakers’ Ready Room:

  1. Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
  2. Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).
DURING YOUR PRESENTATION:

The session hall will be staffed with an AV technician who will assist in starting each presentation.

From the lectern you will be able to remote control your presentation using a computer mouse

or up/down/right/left keys on a keyboard

    • Please stick carefully to your allotted time. Inside the interactive program and Mobile App you can see the exact time allotted to your talk. Your allocated talk time includes time for discussion.
    • Please leave enough time for question and a discussion at the end of your talk.

 

Science at a Glance Presenters (SaaG)

The 88th EAS Congress will be implementing E-posters as Science in a Glance sessions. The E-Poster terminals are located in the exhibition area.

  • All Posters will appear on plasma stations in the Poster Area in the Exhibition hall and are available for electronic viewing at all times for participants during the exhibition opening hours.
  • Posters do not require printing or production of materials, as the poster will be presented electronically, uploaded in advance to the congress site by the presenter.
  • This new format replaces the traditional paper poster board format for this category of presentation.
  • Each presenter will be allocated 6 minutes presentation time plus 2 minutes for discussion.
  • Please refer to the section for Science at a Glance presentations in the programme book for details.
  • Presenting authors are requested to arrive at least 15 minutes before the start of their session.

All authors will be contacted directly with all preparation details and information regarding technical aspects of e-posters.

 

Poster Presenters

Please note that posters will be presented in one shift, duration of the Congress from Sunday, May 31 to Wednesday, June 3. Each Author is asked to stand by their poster during the allocated poster viewing session. The Organisers are not responsible for loss of any posters that have not been removed by the end of the Congress, Wednesday, June 3.

Please check the Final Programme upon registration to the congress for the number of the poster board allocated to you. Please use the board with the same number.

Please prepare your poster on one sheet of cardboard. Alternatively presenters may display their material on several smaller sheets.

  • The dimensions of the poster should not exceed 99 cm wide x 248 cm high
  • Allocate the top of the poster for the title and authors as stated on the submitted abstract
  • The text, illustrations, etc. should be bold enough to be read from a distance of two meters (six feet)
  • Tacks and technical equipment will be available for the mounting of posters
  • Please refer to the Final Programme for the poster number assigned to you